Editing content Searching for text Changing magnification Changing display mode Adding backgrounds for content Applying background colors Using picture files as backgrounds Pasting pictures into backgrounds Working with background pictures Saving background picture files Changing margins Copying content from other sources Inserting page breaks Editing with FirstClass Undoing editing changes Spell checking text Replacing text Formatting text Changing fonts Changing text size Changing text color Changing other text styles Creating a default text style Formatting paragraphs Changing paragraph alignment Changing paragraph spacing Indenting paragraphs Working with tabs Adding tab stops Deleting tab stops Changing default tab stops Working with bullets Creating a default paragraph style Inserting horizontal lines Formatting horizontal lines Saving formatting as a temporary style Saving a temporary style Applying the saved style Working with tables Creating tables Converting text to tables How delimiters affect table layout Selecting parts of tables Selecting whole tables Formatting tables Formatting selected cells Adding rows Adding columns Moving rows and columns Deleting rows and columns Merging cells Splitting merged cells Working with multipage tables Copying and pasting tables Working with embedded files About thumbnails Hiding embedded pictures Opening pictures in the viewer window Saving embedded files Embedding pictures Changing picture properties Embedding pictures as thumbnails Playing embedded sound files Embedding sound files You can add, edit, and format content for FirstClass objects such as documents, messages, and calendar events and tasks. This content is located in the body (the bottom pane) of the object. It can consist of elements such as text, embedded pictures or other files, and links. To move to the body of an object in order to work with it, click it. Top Searching for text To search for specific text in your content: 1       Open the object you want to search. 2       Choose Edit > Find. 3       Update the Find form. 4       Click Find Next to search forward, or Find Previous to search backward, from the cursor position. FirstClass scrolls to the first occurrence it finds of your text and highlights it. 5       Continue clicking Find Next or Find Previous until "None found" is displayed in the Find form. If you come across some text and want to see if there are other occurrences of that text in this content, select the text, then choose Edit > Find. The text is displayed at "Find". Top Changing magnification To make content always look bigger or smaller when you read objects, type the percentage by which you want to enlarge or reduce it at "Zoom" in your preferences. A value less than 100% shrinks content; greater than 100% enlarges content. This preference only affects the size as you view it. The original size is used when content is printed. To temporarily change the magnification for a particular object, choose or enter the magnification using the zoom control on the status bar. The next time you open this object, it will display at your default magnification. Top Changing display mode By default, FirstClass shows content that you created, and unformatted content (such as plain text in Internet messages), in the display mode you chose at "View" in your preferences. To Do this use the standard editing view, where content fits the window size Choose View > Content View > Normal View. see how content would look when printed Content is positioned as it would be on printed pages and page numbers are displayed on the status bar. Background pictures are repeated on every page. Choose View > Content View > Page Width View. see how content would look when shown as slides in a presentation Content is positioned as it would be on slides. Background pictures are repeated on every page. Choose View > Content View > Presentation View. If you can edit the object, your choice of display mode is saved with the object. Top Adding backgrounds for content Applying background colors To apply a background color for your content: 1       Choose Format > Format Background. 2       Select "Use color" and choose the color you want. Using picture files as backgrounds To use a picture file as a background for your content: 1       Choose Format > Format Background.         Shortcut If you don't need to specify the placement of the background picture, you can choose Edit > Insert > Insert Background Image, then select the picture file. The picture is tiled. 2       Update the fields on the Format Background form that apply to images. Pasting pictures into backgrounds If you have a picture copied to your clipboard, you can use it as a background for your content. To do this: 1       Place the cursor in the content. 2       Choose Edit > Paste Special. 3       Choose the file format you want FirstClass to assign to this picture. Pictures are given a file format, even when they are pasted from the clipboard, so that you or others can subsequently save the picture files to your computers. 4       Select "Paste as background image". The picture is tiled. If you don't want a tiled background, choose Format > Format Background and choose the placement you want at "Image position". Working with background pictures You can open a background picture in a separate viewer window that does not display the content on top of it. To do this: 1       Choose Format > Format Background. 2       Click Open. For information on what you can do in the viewer window, see Opening pictures in the viewer window. Saving background picture files If an object's content has a background picture, you can save the picture file to your computer. To do this: 1       Choose Format > Format Background. 2       Click Save As. 3       Select the folder where you want to save the file. The file is saved in its original format. Top Changing margins To change the margins for all the content: 1       Choose Format > Format Margins. 2       Update the Format Margins form.         Shortcut Drag the bars at the ends of the ruler to the desired locations. Top Copying content from other sources You can copy content from another message, document, or an external file created in another application. You can also copy text from web pages. There are two ways to do this: •       copy the content to the clipboard and paste it into the body of your new object as you normally do in your operating system •       select the content, then Control-drag (Windows) or Option-drag (Mac) it to the body of your new object. If you just drag content from an unsent message, a document which you are allowed to edit, or an external file, you will move it instead of copying it. If you want to copy all content from an external file that is in a format FirstClass recognizes, you can drag the file, unopened, to the body of your new object. This copies the content rather than moving it, so the external file remains unchanged. You can also drag a file in a format not recognized by FirstClass into your content. In this case, FirstClass will display a placeholder. To control the format in which FirstClass pastes content: 1       Copy the content to the clipboard. 2       Click where you want to paste the content. 3       Choose Edit > Paste Special. 4       Choose the format you want. You can also paste copied content as plain text (no formatting). Any embedded files are represented by their file names. To paste as plain text, choose Edit > Paste Plain Text. Top Inserting page breaks To insert a page break, choose Edit > Insert > Insert Page Break. Top Editing with FirstClass FirstClass works in a similar manner to most word processing software. For example, you can change the margins for all the content, and format paragraphs and selected text. In FirstClass, you can select text in the standard ways used by your operating system. These are some of the ways you can select text: •       drag the cursor over a block of text •       double-click a word to select it •       click a paragraph to select it •       triple-click a paragraph to select it and all of the content within it •       choose Edit > Select All to select all content. You can also use standard editing functions such as copy, cut, and paste on your content. To move content (such as text or a picture) from one place to another within the same object, select it, then drag it to the desired location. If you press Control (Windows) or Option (Mac) as you drag, you will copy the content instead of moving it. Undoing editing changes Immediately after you have made a change in the body, you can undo it by choosing Edit > Undo Operation. Redoing editing To redo editing that you have just undone, choose Edit > Redo Operation. Undoing all changes Remember that if you are working on an object that you created and saved previously, you can undo all changes that you have made while this object was open by choosing Edit > Revert to Saved. This affects content as well as information in the envelope. Top Spell checking text FirstClass checks spelling based on the spell checking options in your preferences. Hyphenated words are checked as separate words. You can also set your preferences so that FirstClass checks the spelling of every message when you send it. If FirstClass encounters a word it doesn't know, it opens the Spell Checker form. This form contains choices for handling the word. To spell check Do this all text in both the envelope and body Choose Edit > Check Spelling with the object open. part of the text in the body Select that part before choosing Edit > Check Spelling. part of the text in the envelope Select that part, then choose Edit > Spell Check Selection.         Note If FirstClass checks spelling when you send a message, all text is checked, even if you have some text selected. To spell check content that is in a foreign language, choose the language at "Language" under "Options" on the Spell Checker form. Languages are named with their ISO codes, so, for example, fr means French. Keep in mind that if you change the language, then click Save Options, that language becomes your default language for spell checking. Top Replacing text To replace occurrences of specific text in your content with new text: 1       Open the object. 2       Choose Edit > Replace.         Note If you are searching for text, you can also click Replace in the Find form to open the Replace form. 3       Update the Replace form. 4       Click Replace All to replace all occurrences of the old text automatically. You can also click Find Next or Find Previous to find the first occurrence of the old text. Click Replace to replace this text or Find Next/Find Previous to skip this text. When there are no more occurrences of the old text, "None found" is displayed in the Replace form. Top Formatting text Mac To change font, size, and style all at once, choose Format > Show Fonts. Changing fonts To change the font of selected text, use one of these methods: •       choose Format > Font, then the font you want •       choose the font from the edit bar •       choose Format > Format Text, then choose the font at "Font". Changing text size To change the size of selected text, use one of these methods: •       choose Format > Size, then the size you want The value Smaller makes the size one point smaller. The value Larger makes it one point larger. •       choose or type the size from the edit bar •       choose Format > Format Text, then enter the size at "Size". Changing text color To change the color of selected text, use one of these methods: •       choose Format > Color, then the color you want To see more colors or create custom colors, choose Other Color. •       choose the color from the edit bar •       choose Format > Format Text, then choose the color at "Color". Changing other text styles You can apply styles such as bold, italics, underlined, and superscript to text. These styles can be applied in combination. To apply styles to selected text, use one of the following methods: •       choose Format > Style, then the styles you want •       click the appropriate button on the edit bar Plain removes any special styles. •       choose Format > Format Text, then select the styles you want. "Placement" allows you to apply superscript or subscript formatting. Top Creating a default text style You can specify the formatting that you want to use as a default text style. To do this: 1       Select some text. 2       Choose Format > Format Text. 3       Update the Format Text form. 4       Click Save as Default. To apply these defaults to other text, click Use Default on the Format Text form.         Note You can also change default text formatting (font, size, and color) at "Normal text" in your preferences. Top Formatting paragraphs Changing paragraph alignment You can align a paragraph with the left margin, the right margin, or the center of the body. To align a selected paragraph, use one of these methods: •       choose Format > Align, then the alignment you want •       choose the alignment you want from the edit bar •       choose Format > Format Paragraphs, then choose your alignment option at "Alignment". Changing paragraph spacing You can change both the spacing between lines within a paragraph and the amount of space above it. To change a selected paragraph's spacing: 1       Choose Format > Format Paragraphs. 2       Enter your spacing requirements at "Space above" and "Line space". As a guideline to how many pixels to specify for space above a paragraph, this paragraph has 6 pixels above it. Indenting paragraphs You can change the indentation of a paragraph from the left and right margins. In addition, you can set a separate indentation value for the first line of the paragraph. To indent or outdent a selected paragraph, use one of these methods: •       choose Format > Increase Indent to indent to the next tab stop, or Format > Decrease Indent to outdent to the previous tab stop This affects left indentation only.         Shortcut Triple-click the paragraph, then press Tab to indent or Shift-Tab to outdent. •       drag both top and bottom triangles at the end of the ruler Depending on the end of the ruler you work with, this affects left or right indentation of the whole paragraph. To change the first line indentation, drag just the top left triangle. •       choose Format > Format Paragraphs, then specify the indentation you want at "Left side", "First line", and "Right side". To indent or outdent from the left one tab stop at a time, click the arrow buttons. Top Working with tabs You can either use the default tab stops that are indicated on the ruler or specify your own tab stops. To move to the next tab stop, press Tab. All tabs are left-aligned. Tab stop positions are calculated from the left margin. Adding tab stops To add a tab stop for a selected paragraph: 1       Choose Format > Format Paragraphs. 2       Enter the location for the tab stop at "New tab". 3       Click Add to List. The new tab stop location appears at "Tab list". Any default tab stops to the left of this tab stop are deleted.         Shortcut Click the desired location on the ruler. To change the location of this tab stop, drag it along the ruler. Deleting tab stops To delete a tab stop for a selected paragraph: 1       Choose Format > Format Paragraphs. 2       Select the tab stop at "Tab list". 3       Click Clear Selected. Any default tab stops to the left of the deleted tab stop are restored.         Shortcut Drag the tab stop down off the ruler. Changing default tab stops To change the spacing between default tab stops for a selected paragraph: 1       Choose Format > Format Paragraphs. 2       Enter the tab stop spacing, in pixels, at "Default".         Shortcut Drag one of the default tab stops along the ruler. All default tab stops move with the one you are dragging. Top Working with bullets You can format paragraphs as a series of bullet points in a list. Each paragraph starts with a bullet, which is displayed automatically when you start a new paragraph right after a bullet paragraph. When you are finished your list, simply turn off bullets. You can use the default bullet appearance and indentation or customize your own. To make a selected paragraph bulleted using the default bullet, choose Format > Bulleted List. To turn off bullets, choose this menu command again. To customize bullets: 1       Select the paragraph. 2       Choose Format > Format Paragraphs. You can change the paragraph indentation on this form. 3       Select "Use bullet", if this paragraph isn't already bulleted. 4       Specify the number of pixels you want between the bullet and the rest of the paragraph at "Spacing". 5       Click Format if you want to change the bullet appearance. 6       Update the Format Bullets form. If you want this bullet to be the new default, click Save as Default on this form. To change an existing bullet, select the bullet paragraph, then choose Format > Format Bullets. Top Creating a default paragraph style You can specify the formatting that you want to use as a default paragraph style. To do this: 1       Select a paragraph. 2       Choose Format > Format Paragraphs. 3       Update the Format Paragraphs form. 4       Click Save as Default. To apply these defaults to a paragraph, click Use Default on the Format Paragraphs form. Top Inserting horizontal lines You can insert a horizontal line to visually break up content or to force content below the horizontal line to align with the left margin. To insert a horizontal line, choose Edit > Insert > Insert Horizontal Line. A line is drawn below the current cursor position, and the cursor and any subsequent content drop below this line. After you have inserted a horizontal line, you can change its appearance. Formatting horizontal lines You can change the appearance of a horizontal line by specifying: •       the line thickness •       the space above the line •       the width of the line •       the color of the line •       whether the line is visible. To change the appearance of a horizontal line: 1       Select the line. 2       Choose Format > Format Horizontal Line. 3       Update the Format Horizontal Line form. Top Saving formatting as a temporary style You can select any content (for example, text or an embedded picture) and save that content's formatting as a temporary style that is available for reuse until you quit the client. All formatting applicable to the selection is saved, including paragraph formatting. Saving a temporary style 1       Select the content that has the formatting you want to save. If you are only interested in the paragraph formatting, you still have to select something, rather than just clicking within the paragraph. Remember that you will be saving the text/picture formatting as well. 2       Choose Format > Sample Current Style. You can change the saved style during your current client session by repeating these steps. Applying the saved style 1       Select the content to which you want to apply the saved style. To apply the saved paragraph formatting, you must select the entire paragraph. Remember that you will also be applying any saved text/picture formatting. 2       Choose Format > Use Sampled Style. Top Working with tables Tables let you put content in rows and columns of cells. If you have used tables in other applications, you'll be familiar with how FirstClass tables work. A table cell can contain not only text, but all normal content elements, such as embedded pictures, multiple paragraphs, tabs, and even another embedded table. To move to the next cell, press Tab. To move to the previous cell, press Shift-Tab.         Note To insert a tab into cell content, press Control-Tab (Windows) or Option-Tab (Mac). Creating tables To create a table: 1       Click where you want to insert the table. 2       Choose Edit > Table > Insert Table. 3       Update the New Table form. Converting text to tables You can select text that is tab, comma, or paragraph delimited and convert it to a table. To do this: 1       Select the text. 2       Choose Edit > Table > Convert to Table. How delimiters affect table layout Delimiter Defines Additional information comma columns If your selected text has only comma delimiters, the resulting table will be one row with as many columns as there are commas. tab columns If your selected text has only tab delimiters, the resulting table will be one row with as many columns as there are tabs.         Note If both tabs and commas are present, commas are just considered part of the text. The tabs are used as the delimiters. paragraph rows If your selected text has only paragraph delimiters, the resulting table will be one column with as many rows as there are paragraphs. So if you want a multirow, multicolumn table, your selected text must contain tabs or commas, to generate columns, and paragraphs, to generate rows. Selecting parts of tables To select Do this a row Position the cursor to the left of the row. Click when the cursor looks like this: a column Position the cursor above the column. Click when the cursor looks like this: a cell Click it. You can select content in table cells just as you do content elsewhere. Extending selections To select additional rows or columns: •       Shift-click them or •       press Shift plus the appropriate arrow key. You can also click the top left cell of the area you want to select, then drag the cursor and release it at the bottom right cell. Selecting whole tables To select an entire table, choose Edit > Table > Select Table. Formatting tables You can format a table to change: •       the table's width, alignment, and positioning within the content •       the space around the table •       the alignment of content in all cells •       the space around content in all cells •       the appearance of exterior, horizontal, and vertical borders. To change the formatting of a whole table: 1       Click anywhere in the table. 2       Choose Format > Format Table. 3       Update the Format Table form. Formatting selected cells You can format selected cells to change: •       the alignment of their content (you can override this alignment on a paragraph-by-paragraph basis) •       the space around their content •       column width (this affects all cells in the column, whether selected or not) •       border appearance •       background color.         Note If you apply formatting to selected cells, then apply conflicting formatting to the table as a whole, the table formatting will override the cell formatting. To change the formatting of selected cells: 1       Choose Format > Format Cells. 2       Update the Format Cells form.         Shortcut To change the width of any column, position the cursor over the right border of the column. Drag the column border when the cursor turns into a double-ended arrow.         Tip If you want one column to stay the same size, but allow the other columns to resize with the window, make that column a fixed width and the others a percent. Adding rows To insert a row Do this above a selected row Choose Edit > Table > Insert Rows. below a selected row Choose Edit > Table > Insert Rows After.         Tips To insert more than one row, select the number of rows that corresponds to the number of rows you want to add. Adding columns To insert a column Do this to the left of a selected column Choose Edit > Table > Insert Columns. to the right of a selected column Choose Edit > Table > Insert Columns After.         Tip To insert more than one column, select the number of columns that corresponds to the number of columns you want to add. Moving rows and columns To move a row or column: 1       Select the row or column. 2       Choose Edit > Cut. 3       Click the row below where you want the row inserted, or the column to the right of where you want the column inserted. 4       Choose Edit > Paste. Deleting rows and columns To delete Do this a selected row Choose Edit > Table > Delete Rows. a selected column Choose Edit > Table > Delete Columns.         Tip To delete the contents of cells without deleting the cells themselves, select the rows or columns (or the contents of the entire table, but not the table itself), then press Delete. Merging cells You can merge two or more selected cells in a row or a column. The borders between merged cells are removed, and the cells are combined so that there is just one content area that spans all merged cells. To Do this create one column out of all selected columns Choose Edit > Table > Merge Columns. create one row out of all selected rows Choose Edit > Table > Merge Rows. Splitting merged cells To Do this revert to the original number of columns Choose Edit > Table > Split Columns. revert to the original number of rows Choose Edit > Table > Split Rows. Working with multipage tables If you have a long table that spans several pages, you can: •       add column headings that will appear at the top of each page •       insert page breaks to start particular rows at the tops of pages.         Note You won't see these in normal display mode. You will see them in page width or presentation mode and when you print. Adding repeating column headings To make the first row of a table act as column headings which repeat at the top of each page: 1       Click anywhere in the table. 2       Choose Format > Format Table. 3       Select "First row is header". Inserting page breaks in tables To specify a row that is to start on the top of the next page: 1       Select the row or a cell within the row. 2       Choose Format > Format Cells. 3       Select "Row starts new page".         Note If you paste text containing page breaks into a table, FirstClass ignores those page breaks. But you can insert a page break into text that is already in a cell, and FirstClass will select "Row starts new page" for the row containing that cell. Copying and pasting tables If you copy a table from FirstClass or an external application that supports rich text format (.rtf), it will automatically paste into FirstClass content as a table.         Note You can copy a FirstClass table and paste it into a .rtf file in another application. How your selection affects what is copied When you copy from a table, your selection determines what gets copied. If you selected This happens a single cell or content from a single cell the cell or content is copied without the table multiple cells or the whole table those cells and their contents are copied as a table How your selection affects what is pasted When you paste, your selection at the time you paste determines what happens. If you This happens just clicked where you wanted to paste The copied material is inserted there. If the copied material is a table, it is pasted as a new table. You can also use this method to insert rows/columns into an existing table. selected an entire table (or tables) The copied material replaces your selection. selected multiple cells, and your copied material is a table The contents of the selected cells are replaced with the contents of the copied cells. You can use this method to replace, for example, the contents of a row in one table with the contents of a row from another table.         Note FirstClass will only replace the contents of the same number of cells as you copied. If you copied fewer cells than you select for pasting, the contents of the extra selected cells are deleted. If you copied more cells than you select for pasting, the extra copied cells are ignored. If your copied material isn't a table, it is pasted into the first selected cell, and the contents of the other selected cells are deleted. Pasting delimited text as a table You can also paste text that is tab, comma, or paragraph delimited as a FirstClass table. To do this: 1       Click where you want to paste the table. 2       Choose Edit > Paste Special. 3       Update the Paste Special form. Top Working with embedded files An object can contain picture files that are embedded directly in the content. If FirstClass supports the file type of an embedded file, the file contents are displayed; otherwise, a placeholder is displayed.         Note You can also embed other types of files, such as text files and sound files. As is the case for pictures, FirstClass will indicate these files with a placeholder if it can't display their contents. To see a description of an embedded picture (if one was supplied), display the picture or placeholder's tooltip. About thumbnails Embedded pictures are shown as thumbnails (resized versions) if: •       they are very small or resized to 25% or less of their original size •       they are large, and you have "Thumbnail large images" set in your preferences •       the authors specified that those particular pictures be shown as thumbnails when they were embedded. Hiding embedded pictures When FirstClass is first installed, embedded pictures are shown by default. If you want to speed up the time it takes to open objects containing pictures, you can hide these pictures by default. When you hide pictures, they are indicated by placeholders. To Do this hide embedded pictures Thumbnailed pictures will still be displayed. Clear "Always show embedded images" in your preferences. show all hidden embedded pictures in an object Choose View > Show Images with the object open. show a specific embedded picture, or any other embedded file that FirstClass is not able to display Open the context menu from the placeholder, then choose Open. If FirstClass does not support the format of the file, it tries to open the file using the application associated with it on your computer. For example, a .cdr file is opened in CorelDRAW®, if you have this application.         Note If you set your preferences to hide embedded pictures, then show pictures in a particular object, this is just a temporary view. The next time you open this object, the pictures are hidden again. Opening pictures in the viewer window FirstClass lets you open an embedded picture in a separate viewer window. To do this, double-click the picture.         Note If you double-click a placeholder, and the embedded file can be viewed by another application on your computer, the file is automatically opened in that application. In the viewer window, you can control how the file is displayed, and print and save the file. If there is room, the picture is displayed at its original size. To Do this rotate the display Choose View > Image > Rotate Left or Rotate Right. resize the display If you don't resize the display, any embedded pictures that were resized or thumbnailed are shown at their original size. Choose View > Image, then the appropriate menu command. You can also click Use Zoom Tool, then click the display to enlarge it. To make this display smaller again, Control-click (Windows) or Option-click (Mac) while the Use Zoom Tool control is still active.         Shortcut Resizing the viewer window makes the display grow or shrink to fit, if Image > Fit to Window is selected. pan a display that is larger than the viewer window Click Use Hand Grab Tool, then drag the display to see the parts that are hidden. select an area of the display for copying to the clipboard Click Use Select Tool, then click and drag over the area, starting at the top left corner of the area you want to select. Release the cursor when you are at the bottom right corner of the area. A selection marquee is displayed around the area. select the whole display Choose Edit > Select All. print the file Choose File > Print or click the Print toolbar button. If you chose File > Print, the Print Layout form opens, allowing you to specify how you want to print the file.         Note Any changes that you make on the Print Layout form are not saved as defaults when you open this form using File > Print. Saving embedded files To save an embedded file to your computer: 1       Click the picture or placeholder to select it. 2       Choose File > Save Attachment. 3       Select the folder where you want to save the file. The file is saved in the format in which it was embedded. Embedding pictures To embed a picture into your content, use one of the following methods: •       drag the picture or a picture file to the body •       copy the picture to the clipboard, then choose Edit > Paste or Paste Special •       click the location in the body where you want the picture to appear, then choose Edit > Insert > Insert File. How pictures are embedded The file format of an embedded picture depends on how you embedded the picture. If the picture was embedded by The picture file format is choosing Insert File the same format as the original You can use this method to preserve a file format not available when pasting, such as GIF. choosing Paste, or dragging the picture to the content the best format as determined by FirstClass (either .png or .jpg), as a thumbnail For example, photographs paste as .jpg. choosing Paste Special the format that you chose when you pasted the picture. In the case of .jpg files, the file resolution and size depend on the "JPEG quality" value you chose on the Paste Special form.         Tip If your content has a background, and you want your embedded picture to be transparent, embed the picture as .png, and don't make it a thumbnail. Changing picture properties You can change the following properties of an embedded picture: •       the picture size         Shortcut Drag the borders of a selected picture to resize it. You can also thumbnail the picture. •       the picture alignment (right, left, or aligned within the text so that the picture flows along the line with the text) •       the width of the blank space (padding) around the picture If the picture is in a paragraph by itself, you can also adjust the spacing above it by changing the paragraph spacing. •       text that describes the picture. To change picture properties: 1       Select the picture by clicking it. 2       Choose Format > Format Image. 3       Update the Format Image form.         Note You can also change the properties of a placeholder for an unsupported file type. Choose Format > Format Embedded File to open the Format Embedded File form (which is similar to the Format Image form). Embedding pictures as thumbnails If you have an overly large picture to embed, you can embed a thumbnail of it to make it display faster. Thumbnailing doesn't change the size at which the picture embeds. You control the size of the embedded thumbnail just as you do the size of any other embedded picture. Thumbnailing also doesn't affect the size of the picture when opened in the viewer window. To thumbnail an embedded picture: 1       Select "View image as thumbnail" on the Format Image form. You can also specify the thumbnail quality. The higher the quality, the bigger the file size will be, and the longer the picture will take to display.         Note The file size bears no relation to the size at which you view the embedded picture. 2       Specify the size at which you want to view the thumbnail at "View size". Thumbnailing pictures automatically If you want to thumbnail all embedded pictures over a certain size, you can use your preferences instead of the Format Image form. Select "Thumbnail large images" and specify the maximum width and height an embedded picture can be before FirstClass will automatically thumbnail it and resize it to the size you specify in your preferences. Playing embedded sound files To play an embedded sound file in editable content, choose Play from the context menu. To stop playback, choose Stop from the context menu. To play the sound file in uneditable content (for example, a sent message), click To stop playback, click or the symbol used on your system for Stop. To open the sound file in a separate voice player window, double-click it. You can adjust the volume from this window. Embedding sound files You can embed sound files in content, and users can play them directly from the embedded files. Sound files can be in the formats: WAV, AIFF, GSM-610, and MP3. WAV and AIFF files can contain many audio formats, such as PCM, ADPCM, IMA-ADPCM, MULaw, A-LAW, and so on. To embed a sound file, drag the file into your content just as you would a picture file: Formatting placeholders You can format the placeholder for an embedded sound file just as you can an embedded picture. To open the Format Sound Clip form, choose Format > Format Sound Clip. Top