Using FirstClass workspaces About workspaces Creating workspaces Adding applications to workspaces Sharing workspaces Removing members from workspaces Deleting workspaces About workspaces A workspace is a shared area where users in a workgroup have access to the same resources. A typical use for a workspace would be to provide a common area for everyone who is assigned to the same project. A workspace acts as a container for the particular FirstClass applications and other resources that are useful to the workgroup. For example, a virtual meeting workspace may contain: • a conference for discussions Workgroup members can post messages and replies to this conference, so that all correspondence is kept in one place for easy reference. • a group calendar for scheduling meetings • a contact database to provide information about contacts • a documents container to store permanent records • a file storage container to store files of various media types, such as sound and picture files. Workspaces can be created by your administrator, or by yourself or other users. All workspaces that you have created are stored by default in the Workspaces container on your Desktop. You can move a workspace if you want to store it someplace else. Top Creating workspaces To create a workspace: 1 Open Workspaces. 2 Choose New Workspace from the Create field. 3 Select the template you want your workspace to use. 4 Name your workspace. Select it, then choose Rename from the context menu. After your workspace has been created, you can open it to customize it for your purposes. This can involve: • deleting default applications that your group won't need • adding applications • customizing the look of your workspace just as you would any other container • sharing your workspace with other members of your workgroup. Note If you want more control over what users can do in your shared area, you can create a conference instead of a workspace. Top Adding applications to workspaces To add FirstClass applications, such as a group calendar, to your workspace: 1 Open the workspace. 2 Choose Add Application from the Create field. 3 Select the application. 4 Name the application, if desired. Select it, then choose Rename from the context menu. 5 Customize the application as required. For example, you can add contact information to a contact database, add documents to a documents container, and so on. Top Sharing workspaces When you share your workspace with other workgroup members, they will see a link to your workspace on their Desktops. Note If you later delete your workspace, all members' links will be deleted. To share your workspace: 1 Open the workspace. 2 Click Workspace Members. 3 Enter the names of the members of your workgroup just as you would if addressing a message. Click Add Subscriber after entering each name. Top Removing members from workspaces To remove a member from a workspace: 1 Open Workspaces. 2 Open the workspace. 3 Click Workspace Members. 4 Click the trash can icon beside the member. That member's link to your workspace is deleted. Top Deleting workspaces To delete a workspace: 1 Open Workspaces. 2 Select the workspace. 3 Click Delete. All members' links to that workspace are deleted. Top