Form tabs Event Participants Repeat Use this form to create an event. Response buttons These buttons only appear when you receive an event: Accept Accepts the event. Tentative Accepts the event while indicating that you might be unavailable. Decline Declines the event. When you decline, FirstClass generates a reply message to the sender so that you can provide an explanation. Attachments All files attached to this event. This field is only displayed after you attach a file. Top Event tab Use this tab to specify general information about the event. You are invited... Your name is displayed automatically.         Note If this is a group calendar, the name of the calendar will be displayed instead of your name. Description The event description as you want to see it on the calendar and in any reminders. Location The location for the event. This field is for display purposes only. To book a location that is in the Directory, use the Scheduling - Resources tab. This tells other users that the location has been booked. Category The type of event. Choose a category or type your own, if desired. Participants can change the category on their copies of the event. Color The background color for this event on the calendar. You may want to color code certain events. For example, you could give all meetings a blue background. Participants can change the color on their copies of the event. Starts at The start date and time for the event. Click this field to open a popup calendar. To change months or years, click the browse arrows. To specify a time, choose or type it. To select the date, click it, then click OK, or click Today for today's date. This prefills "Ends at" based on the "Duration" value. You can change either "Duration" or "Ends at", and the change will be reflected in the other field. You can also hover your cursor over the displayed date and time to change values. When the cursor changes to a calendar, drag it up or down to change the date one day at a time. When the cursor changes to a clock, drag it up or down to change the time by 15-minute increments. Ends at The end date and time for the event. Click this field to open a popup calendar, then set the date and time as for "Starts at". Duration The length of time the event is scheduled to last, based on your start and end times. You can change this by choosing a value or typing your own. If you do not specify a unit, such as minutes or days, FirstClass assumes hours. If you change the duration, the end time changes. All day event Removes times from this event and displays the event at the top in day view. Show as Your level of availability for other commitments during this event. If you choose any level except Free, then schedule another event at the same time, a red bar to the left of the affected events indicates that you have a time conflict. A yellow bar indicates Tentative. A gray bar indicates Free.         Tip To create an event for information purposes only, that does not generate conflicts, choose Free. My reminders Whether to generate reminders for this event: None Doesn't generate any reminders. Time before event Generates reminders at the time before the event that you specify. Choose a value or type your own. If you don't specify a unit, such as minutes or days, FirstClass assumes hours. Participants get reminders based on their own preferences. Time zone The time zone for the event start and end times. This overrides the default time zone set in your preferences, allowing you to schedule events in different time zones. Visibility Events with Normal or Company visibility can be opened by others viewing the calendar. Events with any other visibility can only be opened by the event creator and participants. This behavior may change based on calendar permissions. Icon The icon that represents this event. To change the icon, click it, then click the new icon in the popup list. To see a fuller list of icons, Control-click (Windows) or Option-click (Mac) the icon. Top Participants tab Use this tab to invite participants and book resources. You can reschedule the event using this tab. This tab includes bars that indicate people and resource availability, the time period of the event, and any conflicts. The following codes provide this information: Code Meaning blue The time period covered by the event. solid black A time period during which a participant or resource is busy. solid red A scheduling conflict between the event and a busy time for a participant or resource. yellow A time period during which a participant or resource may be busy. black slashes You don't have permission to see this participant's busy times. red slashes You can't invite this participant. Event date The date for which FirstClass will check availability. To change this date, click the arrows, or click the field to open a popup calendar. Event time The time period covered by the event. This bar also combines all information about the availability of your participants and resources, and includes your own busy times. You can reschedule the event by clicking this bar at the new start time. To change the event duration, Shift-click the new end time. Next Free Time button Makes FirstClass search for the next free time slot for all participants and resources. FirstClass will take into account your default event times as specified in your preferences, but not the default event times of your participants. It will simply search your participants' calendars for blocks of free time. People Any users that you want to invite to this event. Add users or mail lists just as you would when addressing a message. Names in bold are currently logged in. For existing events, you may see one of these icons beside a participant: The participant has accepted the event. The participant may be unable to attend. The participant has declined the event. Resources Any resources or locations that you want to book for this event. Resources and locations must be in the Directory. Enter their names just as you would address a message. When you book a resource or location, that object's calendar is automatically updated. Top Repeat tab Use this tab to make the event show up repeatedly on calendars. Repeat interval When this event will be repeated. Depending on your choice, you will see additional fields for fine-tuning the repeat interval. For repeats by month, if you create the original event on the last Monday in the month (for example, August 30), then select "Same week day of the month", the repeats will be created on the last Monday of each month for which you want a repeat. If you clear this field, the repeats will be created on the same date of the month (September 30, October 30, and so on). For repeats by year, if you create the original event on the first Wednesday of the year (for example, January 6), then select "Same week day of the year", the repeats will be created on the first Wednesday of each year for which you want a repeat. If you clear this field, the repeats will be created on the same date each year (January 6). Repeated events are shown on all appropriate days on the calendar. Repeat until The last date to repeat this event. Click this field to open a popup calendar, click the final date, then click OK. The rest of this form is the body of the event, where you can type and format additional information. Top For more information Calendar events